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7 Useful Business Apps for iPhone and Android

7 Useful Business Apps for iPhone and Android

Smartphones are not only great for entertainment and social media; it is excellent for business too. Here are iPhone and Android apps that are useful for your business.

Google Drive Android, free – Google Drive is the former Google Docs app. With this app, not only can you access all your files in Google cloud, you could also upload files from your smartphone; talks about convenience and accessibility.

OneReceipt iOS, free – If you’re a smartphone online shopper, this app is for you. We all know that receipts are important and shopping frequently online will give you scattered digital receipts. OneReceipts helps you organize and manage your digital receipts. It can also scan your email for receipt from online transactions and purchases and it can inform you of your delivered products. It can also help you to manage your finances by providing you a monthly report of your spending.

Business Calendar Free Android, free – The Business Calendar Free has more functionality than a regular Android calendar app. This app integrates with Google Calendar and automatically syncs all your calendars. Its minimal and user-friendly design enables you to set reminders and view upcoming events and appointments easily. It also comes with numbers of customizable widget that displays a particular event or calendar for easy viewing. The Business Calendar Free is also available on ad-free version for only $5.

mSecure Password Manager Android, $10 – if you’re running a business, either physical or online, you may have several online accounts. mSecure Password Manager provides peace of mind by storing your sensitive passwords in a secure storage. It also lets you back up your data to mSecure’s cloud. mSecure Password Manager also protects you from hackers and prying eyes. It comes with built-in password generator to lock your online accounts more efficiently.

Adobe Reader Android/iOS, free – you may already capable of viewing PDFs through your OS, but you’re access is limited from editing and making changes. With Adobe Reader, not only you can view PDF files, you can also edit, add bookmarks, leave comments, and use available tools to do any markings on the file. It means that you could fill out forms and even sign digital documents.

GoodReader for iPhone iOS $5 – The GoodReader functions like the Adobe Reader and more. Not only it allows you to edit PDFs, it also handles Word documents, .txt files, and more. With this app, you can access your Google Drive, Box.net, Dropbox and other servers on your smartphone. You can also sync all documents so any changes you make through your smartphone will also reflect on your accounts.

LinkedIn Android/iOS, free – LinkedIn is the social network for professionals. LinkedIn allows you to make connections with people of different profession. Through this app, you can receive the day’s top stories on the topics you follow and allow you to share what you read to your network. The app also enables you to sync your LinkedIn contacts to your phone book. It gives you more options on keeping in touch with your connections.

What is Cloud Computing?

Cloud Computing; it may sound complex and scary, but luckily for you and I, its simple and now so common that you may already be using it without your knowledge. To decrease your palpitation, I will explain the term in a simpler way.

Cloud computing, like the term “cloud”, is universal and can be seen and used by anyone. This is the purpose of cloud computing; connecting, easy access and being available for everyone.

Cloud computing provides cloud storage. Cloud storage is server storage in the internet that allows you to make an account so that you can store files on that server. These files can range from documents, to photos, videos and audio. Have you already used Google docs (we love Google)? That is one good example. Another is Windows Live and Skydrive (The MS Office 2010 has a Skydrive menu that will automatically bring you to the Skydrive online). You can upload your files, create files directly from the cloud, and download them when you want.

You can also make your files available to anyone by making it Public. If you want privacy, you can make them private. And you can make them visible or accessed by certain people such as friends and family and choose what files can be viewed.

Another purpose of cloud computing is synching your data to your other devices. Through this, your data or files are available to all your devices. This data includes your social network, email, and other services that you have transactions with.

A concern for some people is privacy and losing files. They are concerned with their files and information being visible for everyone or their files being erased by the server’s malfunction. With sophisticated security and back up systems however, these occurrences are extremely rare.

If you have concerns about moving to the cloud or are ready to move your whole enterprise, intelligent iT can help you create a plan to seamlessly do so.

Junk email filters

With all the spam that enters your email box… a junk email filter list comes in handy here is how you create one (watch the video for visual instructions).

1. In Outlook 2010, on the Home tab, in the Delete group, click Junk and Junk E-mail Options.

2. On the Safe Senders tab, click Add.

3. Enter an e-mail address or domain name. For example:
someone@exchange.example.com

4. Click OK.

5. To add more e-mail addresses or domain names, repeat steps 3 through 6.
Click Export to file.

6. Enter a unique file name for the Safe Senders list, and then click OK.

Last: Repeat steps 3 through 9 with the Safe Recipients tab and the Blocked Senders tab to create Safe Recipients and Blocked Senders lists. Be sure to specify a unique file name for each of the three lists.

Of course, if you need a more robust solution, as many individuals and businesses do, hiring an iT professional to create custom filters is always a good idea. At intelligent iT we are Enterprise grade spam specialists. We can create specific and targeted filters that will eliminate spam and virus intrusions while protecting your businesses reputation through content inspection based on company policy for both inbound and outbound emails.

Have questions or want to get started. Visit us at www.intelligentitnyc.com to learn more or get in touch.

intelligent iT welcomes LiveRail

intelligent iT would like to welcome LiveRail to the intelligent iT family. LiveRail a leader in online video advertising technology is trusted by hundreds of the world’s largest online video companies and now entrusts their mission critical operations to us.

To learn more about LiveRail, visit them at www.liverail.com

Why not do iT internally?

The Hidden Cost of Internal  IT Departments

Many companies, especially smaller ones, or startups, might think it is more cost effective to hire an in-house person (Joe IT) to take care of all their IT needs.  But here are a few considerations you may not have thought about.

The initial and ongoing hassles and costs of hiring a new employee

Health care costs, training, turnover, and of course, the annual salary. You have enough employee issues and decisions to make.   There is no reason to add to it.

Recertification and continuous training cost, which by the way, takes Joe IT out of the office.

Joe IT Department is not so coherent when awakened late at night anymore

Having an employee on call 24-7 is no picnic for you, the employee, and the customer… it hastens burnout and hence, turnover.

Employing someone in a foreign country is not “in house”

Not even the fastest G5 can get an outsourced team to your office if a mission-critical service is interrupted.

The Often Overlooked Advantages to IT Outsourcing

Your iT is covered 24-7

-A qualified help desk and staff of technicians are always available to make sure your system is up and running at all times.

Specific and Broad based Coverage

-Each tech has different areas of expertise giving you complete security and coverage.

Cost Effective Coverage

-A monthly fee based on the coverage used has no additional tentacles, like health care, sick leave, or requests for a salary increase.

-The Intelligent iT staff is based in NY no G5 needed.

All of our services at Intelligent iT are tailored to our client’s needs. We don’t have a one shirt fits all solution because everyone’s needs are different. We never slap a bandage on any boo-boo. Before we get started we help you evaluate your current systems, budget and goals to determine what options best will work with your company. See our solutions for our full list of services.

Project management

Scenario: You are responsible for your company’s IT system; you have received the news that your recent project has a glitch in it and will not be up and running as projected.  What should be your next step?

You have one of two choices.  You either stay the course by plugging ahead as your current team makes new projections they are unable to meet or bring in a source with a proven track record of managing and bringing projects in on time.

Believe it or not, many companies continue to rely on their in-house team to figure out the problem and only turn to outside sources as a last resort.  Initially this may seem to be the most cost effective avenue to take since the in-house team is being paid with or without the outside help, but the cost of downtime, delays, and employee stress must also be factored in.

A good project management team knows there will be hiccups in every upgrade but will give an honest assessment of the problem without causing company-wide panic, will lay out strategic steps to correct the problem, and will  make sure only what needs to be known is known by those who need to know.  Good project management includes a proven methodology designed to bring projects in on time and on budget.

 Intelligent iT will provide a Statement of Work (SOW) which establishes milestones and keep you apprised of the status of your project.  We recognize that it is vital to have constant communications during critical phases of each project. A status update will include an overview of the project to date, deliverables, open issues for management attention, activities completed to date, and a schedule of activities to be completed before the next status update.

Good project management knows that everything won’t always go smoothly, but knows how to smooth out the hiccups to allay panic, keep on time, and on budget.

iT project management

 

You’ve seen it coming for a while…your old system has outlived its effectiveness. It’s been patched and prodded to keep it working.  You’ve put off upgrading due to the expense and the hassle.

Our IT project managements  know there is hardly anything more stressful for a company than when it decides to upgrade its computer system.  The fear of data loss, incompatibility, system downtime, and retraining employees can take its toll.  It is our goal at IT project managements to make the transition from the old system to the new as seamless and conflict free as possible.

We do it through an agile and systematic approach, specifically planning and managing from the initiation phase through the closing phase. We study your long and short-term needs and consider your time and resource constraints in order to develop a plan to get you where your business needs to be.

We maintain control of your projects with proven scheduling techniques to bring your project online more effectively, quicker, and on budget, keeping stress to a minimum.

We learn your company culture by investing and inserting ourselves into your business to learn your needs.  And after successful installation and implementation, we continue to work alongside you, providing IT Business support through our help desk.

It is our goal to help you focus on what you do best by providing you a stress free, system upgrade.

Are you ready for an office?

Your hard work has paid off.  Your startup has begun to see a profit each quarter and you’ve hired your first employee (thankfully your cousin Bennie had just the skills you needed).  Until now it’s been fine working from your dining room … but now that you’re looking to hire more people (preferably not related to you), it’s time to find office space.

So let’s weigh the pros and cons:

You will be able to get up and leave home every morning…your business will seem more real…Pro

Now however…you’ll have to get dressed every day. Con

The dining room table will now be a stress free zone- Pro

That is unless you invite cousin Bennie to holiday dinners- Con

Every meeting with a client won’t have to be at Starbucks-Pro

You’ll miss those scrumptious caramel macchiatos- Con

You’ll lose 10 pounds-Pro

So the pros outweigh the cons and your decision is made. Here are some other things you’ll want to consider for your growing startup.

As your small business team grows so will your computer network system.  There will be IT questions you can’t answer, nor do you have the time.  An IT help desk is a great way to get those issues resolved without hassle.

You’re thinking… I can use all the help I can get…what’s a help desk? A help desk is a tool that companies use to help troubleshoot problems with computers, networks, or other IT related issues. This is usually accessed by email or a phone call and takes the hassle of day-to-day IT management and questions off your shoulders. Corporations use them but they are also good for those will small resources and minimal IT needs. You have a shoulder to turn to when you need it, which can help you weather the startup storms.

We are New York-based and specialize in providing efficient, transparent, and intelligent IT solutions for startups, The Digital 100’s, and emerging markets.  Our passion for your business success is surpassed only by your own… We make iT one less thing to worry about.