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5 Useful Updates in Google Docs

Google Docs is one of the most useful tools for business on the internet right now. Not only it is free (although using enterprise will cost you a small monthly fee), all your files such as documents, videos, audios, etc., can be synced and accessed by anyone on a single website. You don’t have to access your document files here, and media files there; if you have a Google account, you will have almost anything; synced in your single account, including social media such as YouTube, Google Plus and your blog.

Among the most used in Google are its document and email service. Because we are on the cloud Google is continually updating to make their service better.

Here are five useful Google Doc updates that are useful for your business.

Research Tool

This tool is useful for searching relevant topics for your keywords. When you open a Google Document, you can see the Tool option on the menu located at the upper side of the document. When you click the Tools, you will see the Research option on the dropdown menu. After clicking  Research, a side bar will appear on the right side and will provide everything you need for research. It’s like using Google search without leaving the document and switching windows.

You can also do research by highlighting the word and right-clicking.

When the Research box opens, the Web results will be visible and when you hover your mouse pointer on the links, the Research will provide an option of Preview, Insert Link, and Cite. This eliminates the manual work for doing the process and saves time and effort.

Docs for Offline Viewing

Now you can access your Google Docs without connecting to the internet. To use this service, you have to enable, set-up, and install Docs Offline. You can also sync your files to your computer so you can work your document offline.

Easy organize and sharing

With documents filing up storage, it is always helpful to organize them by creating a folder. You can also point your document to a specific folder where it will be stored while you’re working. Just click the folder icon at the top-left of the document and choose the folder you would like the current document to be saved.

You can also share the entire folder to colleagues. It saves you time and effort sharing each individual document files.

Adding Description

This tool will help you easily search for your files. There are times that we can’t avoid to save files with similar names and titles giving us several results when we search for that file by typing the file name. Adding a description will provide you the exact result of your search.

Advanced sharing

One of the great features of Google Docs is its sharing capabilities. While you can choose the person whom you want to have access to the files, you can also adjust how much access those persons can have in your documents such as read only, comment only, or allow editing.

Another useful tool is it lets you generate URL for your document if you want to share it to multiple people without going public. It saves you time and effort of manually entering each person’s email address in the sharing box.

And if you want to share the document to the public but for viewing only, you can make adjustments on privacy settings. You can also embed public documents on web pages for public viewing and any adjustments and updates you make in the document will automatically appear in the embedded document.

It is always great to use available technology for your business. It continues to update to provide services needed for any given time and task. If you want to make the most of technology, intelligent iT can guide you with recommendations and set up from the root to the advance service of any technology that you can use to enhance your business.